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This section is intended to help you gather the information
you would need in order to submit a new bid to PlanetBids.
These are all the questions you will be asked when you decide
to submit a bid in order to receive quotes from other registered
qualified members. So, you may want to print this page and refer
to it as you get ready to submit a bid for the first time!
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Terminology to keep in mind as you read along:
Prospective bidders - other PlanetBids registered members
that are interested in giving you a quote for your request.
Bid Request - same as quote request.
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Type of bid: |
| Service - If your request is only for services to be performed
which calls for repeat service over a period of time, then you
should select "service" for type of bid. A good example
is if you are looking for quotes on service station maintenance
for a period of 2 years with a 1 year extended option. Or, if you
need to hire janitorial services for a facility for a period of 3
years with 2 year extended option. |
Non-Service - If your request involves a combination of
services which may include labor, material, equipment,
professional services, etc for the duration of a specific
project...then you would select "Non-Service" for type
of bid. Non-Service Bid Requests are usually for a one time or
per project request. A good example is if you are looking for a
paving contractor to re-pave a parking lot. Another example would
be if you need transportation services for a specific project that
calls for 10 10-wheeler dump trucks to transport dirt. Even
though both of these examples sound like "service" type
of bids, these services needed are only being contracted for the
duration of a specific project.
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State where project is in: |
| You need to know in which state services will be performed
that you are requesting. For example, if you are planning on
bidding for a project and are gathering sub-quotes from other
sub-contractors, then you need to specify in which state the
project is in. |
Category: |
| Simply select a category that best describes the type of
services you are requesting. If you are looking for Air
Conditioning units along with installation, then you would select
"Air Conditioning". If a building needs to be
constructed from ground up and you are looking for a general
contractor, then you can select either "Construction"
"Commercial Building" or "Residential
Building". |
Project Title: |
| Give a title to your project that best describes your request.
Example: "Parking Lot Pavement", "Electrical
Services Needed for a Medical Facility" |
Project/Invitation No: |
| If you have assigned an internal number to your request, then
you can put it here. Keep in mind that this is your own internal
number that helps you to keep track of your own Bid Requests. |
Project City: |
| In which city is the service(s) or request(s) to be performed. |
Project County: |
| In which County is is the service(s) or request(s) to be
performed. |
Approximate Budget Amount: |
| If you have an estimated value to your Bid Request, then you
can place it here. It is up to you to let potential bidders know
approximately what you think services rendered should cost. For
example, if you are requesting bids or quotes for a building to
be constructed and you have come up with an estimated cost budget
of $175,000, then you can choose to put this amount here. |
Start or Delivery Date: |
| When do you expect services or project to start. Or if you are
requesting materials or supplies for a specific project, when do
you expect them to be delivered. |
Project Duration: |
| How long do you think your request will last. Once again using
the example of constructing a building, if you expect project to
be completed within 3 months, then you enter 3 months for project
duration. If you are expecting delivery of material or supplies
for a specific project over the duration of project, then specify
the duration of project. |
License Requirements: |
Specify the type of license prospective bidders must have in
order to fulfill your request. If you are requesting flooring
services from a licensed flooring contractor, then be sure to
indicate it here.
For example, here are license classifications for the State of California:
Class A- General Contractor
Class B - Building Contractor
C-2 Insulation and Acoustical Contractor
C-4 Boiler, Hot Water Heating and Steam Fitting Contractor
C-5 Carpentry Contractor
C-6 Cabinet and Mill Work Contractors
C-7 Low Voltage Systems Contractor
C-8 Concrete Contractor
C-9 Drywall Contractor
C10 Electrical Contractor
C11 Elevator Contractor
C12 Earthwork and Paving Contractors
C13 Fencing Contractor
C14 Metal Roofing Contractor
C15 Flooring and Floor Covering Contractors
C16 Fire Protection Contractor
C17 Glazing Contractor
C20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor
C21 Building Moving/Demolition Contractor
C23 Ornamental Metal Contractor
C26 Lathing Contractor
C27 Landscaping Contractor
C28 Lock and Security Equipment Contractor
C29 Masonry Contractor
C32 Parking and Highway Improvement Contractor
C33 Painting and Decorating Contractor
C34 Pipeline Contractor
C35 Plastering Contractor
C36 Plumbing Contractor
C38 Refrigeration Contractor
C39 Roofing Contractor
C42 Sanitation System Contractor
C43 Sheet Metal Contractor
C45 Electrical Sign Contractor
C46 Solar Contractor
C47 Manufactured Housing Contractor
C50 Reinforcing Steel Contractor
C51 Structural Steel Contractor
C53 Swimming Pool Contractor
C54 Ceramic and Mosaic Tile Contractor
C55 Water Conditioning Contractor
C57 Water Well Drilling Contractor
C60 Welding Contractor
C61 Limited Specialty
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Minority Requirements: |
| If your request requires that it must be fulfilled by
certified minority contractor, then please select from one of the
options provided. For example, if you are planning on bidding for
a project yourself and are looking for sub-bid quotes from
certified minority contractors, then you would indicate it here. |
Briefly Describe Scope of Services: |
| Describe in your own words scope of services for your bid or
quote request here. Give enough specifics about your request so
that prospective bidders can give you good quotes. Remember that if you choose
not to be contacted by prospective bidders, then they will not know who you are
and will not be able to get in touch with you to ask specific questions about your
request. |
Other Details: |
| Provide prospective bidders with other details about your
request that you might think are important. For example, if your
Bid Request calls for the construction of a new building with a
highly qualified building contractor, then you may want to
indicate here that prospective bidder must have 10 years of
building construction experience and give a minimum of three
referrals in order to be considered for project. |
Additional Notes: |
| Enter any additional notes or comments about your request. A
good use of this field is to reiterate any of the requirements
that you have imposed in any of the above questions. For example,
if prospective bidder must be a licensed minority contractor,
then re-specify it here. |
After you complete this section, you will be asked to add the
new bid. The next page that will come up is the adding line to
items page for the Bid Request. This is where you can further
itemize your request in as many line items as you would like. If
you are looking for just a lump sum quote, then you do not need
to add any line items. We will assume that you are looking for a
Lump Sum bid or quote. If however, your request calls for
specific unit pricing, then you can breakdown your request into
line items. |
Here is what you will see: |
Adding Items for
Excavating and Grading of 100,000 tons of soil. project: |
| Item No. |
Item Code |
Item |
Unit of
Measure |
Quantity |
Action |
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Item No. - this field is automatically incremented by one as
you enter each line item. |
Item Code - enter a code for your line item, it could be a
specification number, SKU number, manufacturers number, etc...or
you do not know what to put, then just leave it blank. |
Item - enter a brief description of the item you are
requesting up to maximum of 80 characters.
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Unit of Measure - take a look at the following possible Units
of Measure:
Each
Dozen
Box
Case
Tonn
Lump Sum
M
M2
M3
KG
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Quantity - enter the quantity of your line item request
Action - click on "Add Item" and the item will be
added as a line item for your Bid Request.
When you are done, click on the "Click Here" link
below to go to your bid list.
Here are some sample line items added for a Bid Request that
calls for asphalt & concrete pavement work: |
| Item No. |
Item Code |
Item |
Unit of Measure |
Quantity |
Action |
| 1 |
120090 |
Construction Area Signs |
Lump Sum |
1 |
Update Item |
| 2 |
153103 |
Cold Plane Asphalt Concrete Pavement |
M2 |
31 700 |
Update Item |
| 3 |
390095 |
Replace Asphalt Concrete Pavement |
M3 |
40 |
Update Item |
| 4 |
390160 |
Asphalt Concrete (Type B) |
TONN |
2290 |
Add Item |
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